What We Collect
We collect three categories of information – information you give us; information automatically collected from your use of the Services; and information from third-party sources.
Information you give us
Account information. When you register for an account with us, we require certain identifying information such as your name and email address.
Profile information. We may also ask you to provide additional profile information to use certain features of the RenLease Service which may include street addresses, phone numbers, driver’s license number and issuing country and/or state and date of birth. Certain parts of your profile (like your profile photos, employer, city, school, and biography) are part of your public profile page and will be publicly visible to others.
Trip information. We collect the information you provide in relation to a trip such as a vehicle listing details, vehicle identification number (VIN), availability dates, reviews and uploaded trip photos.
Payment information. We collect your financial information (like your bank account or payment card numbers) in connection with a potential or actual transaction, which may be stored by one or more third-party payment services providers or digital payments companies that may be located inside or outside of your country of residence including outside the European Economic Area (EEA).
Authentication information. In some instances, we may ask you to provide us a photograph and/or other demographic information, such as a scanned copy of a driver’s license, passport, or credit/debit card, last four digits of your Social Security number, social insurance number, social media account information, driver’s/motor vehicle record, insurance information, and other forms of identification. Where we request that you withhold certain information when providing us with personally identifiable information (such as obscuring or redacting all but the last four digits of your payment card number), please do so.
Communications with RenLease and RenLease users. When you communicate with RenLease, whether via phone, email or chat or use the Services to communicate with other users, we collect information about your communication and any information you choose to provide.
Information we automatically collect when you use or access our Services.
Usage data. We collect information about your interactions with the Platform, such as the pages or other content you view, your searches, bookings you have made and other actions on the Platform.
Location information. When you use certain features of the Platform, including if you opt in to use our Location Sharing feature, we may collect information about your location (e.g., IP address) or more specific location information (e.g., more precise location information from your mobile device). Keep in mind that most mobile devices allow you to control or disable the use of location services by any application on your mobile device in the device’s settings menu.
Log data. We automatically collect log information when you use the Platform, even if you have not created a RenLease account or logged in. That information includes, among other things: details about how you’ve used the Platform, IP address, length of stay, frequency of visits, hardware and software information, device information, device event information (e.g., crashes, browser type) and the page you’ve viewed or engaged with before [or after] you’ve used the Platform.
Trip information. We collect information related to your transactions on the Platform, including the date and time, amounts charged and other related trip details.
Remote vehicle access. If a vehicle has a RenLease tracking device installed, the information we collect depends on the make, model and year of the vehicle but may include, GPS location, car battery voltage, fuel level, odometer reading, malfunction indicator lamp (e.g., a check engine light), door state (e.g., locked/unlocked), engine state (e.g., stopped/running) and VIN.
Cookies and similar technology. When you access our Platform, we (including companies we work with) may place small data files on your computer or other devices. These data files may be cookies, clear gifs, pixel tags, e-tags, “Flash cookies”, or other local storage provided by your browser or associated applications (collectively “Cookies”). For more detailed information on our use of these technologies, please see our policy on Cookies, Web Beacons, and Similar Technologies. At this time, we do not respond to browser ‘Do-Not-Track’ signals.
Information we collect from third party sources.
Third-party in-vehicle devices. If your vehicle, or a vehicle you book through the Services, includes an in-car device operated by a third-party service or installed by the host, that host or service may record information about your use of the car. The host and third-party service will be solely responsible to you for its use of such information but may disclose such information to RenLease.
Background information. To the extent permitted by applicable laws, RenLease may obtain reports from public records of criminal convictions or local versions of background or registered sex offenders checks. We may use your information, including your full name and date of birth, to obtain such reports.
Other sources. To the extent permitted by applicable law, we may receive additional information about you, such as demographic data, fraud detection information or data from credit bureaus from third-party service providers and/or partners and combine it with information we have about you.
How we use what we collect
We use, store and process your information to provide and improve our Services and ensure a secure, safe and trusted experience. For example, we may use your information to:
Provide and improve our Services
Enable you to access and use the RenLease Services
Provide customer support
Send you service, support and administrative messages, reminders, technical notices, updates, security alerts, and the information requested by you and contact you at any telephone number, by placing a voice call or through text (SMS) or email messaging, as authorized by you in the agreement.
Enable the processing of transactions and send notices about your transactions
Improve the Services, including by personalizing or customizing your user experience
Measure the performance of the Services and improve our content and layout
Enable you to communicate with other RenLease users, including by sending them messages or other information during the booking process
If you provide us or our service providers any information relating to other people in connection with the Services, we may use and store this information to facilitate your referral invitations; send your requests for reviews, for fraud detection and prevention and for any purpose you authorize at the time of collection
Ensure a secure, safe and trusted experience
verify your identity or authenticate information provided by you, including during account creation and password reset processes
resolve disputes, collect fees, and troubleshoot problems
detect, prevent, and/or remediate fraud, abuse, security incidents or other potentially harmful, prohibited or illegal activities
determine your likelihood of getting into an accident or of making an insurance claim, such by checking your auto insurance score
using information from your device to identify unsafe driving behavior, including speeding or harsh braking and acceleration, and to raise awareness regarding such behaviors
detect, prevent or remediate violations of and enforce our Terms and Policies
manage and protect our information technology infrastructure
conducting investigations and risk assessments
conduct checks against databases and information sources (such as but not limited to public government databases)
In this regard, we may do any or all of the foregoing with or without further notifying you as permitted by applicable law;
Provide and improve our Services
provide targeted marketing, provide service update notices, and deliver promotional offers based on your communication preferences
perform creditworthiness and solvency checks, compare information for accuracy, and verify it with third parties
administer referral programs, rewards, surveys, contests, or other promotional activities or sponsored events
We retain your information as long as it is reasonably necessary and relevant for our operations, legal obligations or other purposes.
You may direct us to share your information or consent to it as described at the time of sharing, such as when you authorize us to send to a third party marketing partner.
Profiles, listings, and other public information
Your public listing page will always include some basic information, such as your user ID/name associated with your account, your public profile photo, and for hosts, the city where your car is located, your listing description, your calendar availability, transaction-related information to allow our community to evaluate your reliability and responsiveness, and reviews/feedback. Your public Listing page may also include aggregated demand information (such as number of page views over a period of time) and information about your cancellations. Our Services may also display the approximate geographic pick-up location on a map of the owner’s vehicle.
Our Services allow your public profile and public listing pages to be included in search engines, in which case your public profile and public Listing pages may be indexed by search engines and may be published as search results.
Sharing between hosts and guests
RenLease enables car owners to offer and share their vehicles with other individuals. If you agree to book through the Services, we may provide your information to the other party in that transaction as reasonably necessary to facilitate the transaction. For example, RenLease may provide your mobile phone number and/or driver’s license information to facilitate communication or your photograph to facilitate identification. We will provide the address of the vehicle and/or the proposed delivery location. We may also share user-uploaded “Trip Photos” with captions with the other party involved in the reservation if that feature is selected. RenLease users engaged in booking with you may send you a text message (such as to confirm pickup or delivery location). Standard telephone minute and text and data charges may apply.
RenLease may compile aggregate information about the use of the Services. In other words, information about how you use a service may be collected and combined with information about how others use the same service. Aggregate data helps us understand trends and our users’ needs so that we can better consider new features or otherwise tailor our Services. RenLease may also share aggregated demographic information with advertisers and partners. This Policy in no way restricts or limits our collection and use of aggregate information that does not identify any individual.
Responding to Legal Requests, Preventing Harm, and Protecting our Rights
We may disclose your information to courts, law enforcement, governmental or tax authorities, or authorized third parties. We will make such disclosure to the extent we are required or permitted to do so by applicable law or if such disclosure is reasonably necessary to comply with our legal obligations or legal process and to respond to claims asserted against us. We may also disclose your information in response to valid legal requests relating to criminal investigations or alleged or suspected illegal activity or any other activity that may expose RenLease, you, or any other user to legal liability or to protect the rights, property, or personal safety of RenLease, our employees, our users, or members of the public.
Your preferences and choices
You can control the methods by which we may contact you about your account, your booking and listing activities, promotions, and announcements in the Notifications section within your RenLease account.
Correct and update
You can review, correct, update, and edit certain information that has been previously provided to us by you at any time by logging in to your account and reviewing your account settings and profile. You can also access or request a correction of your information by contacting us at support.RenLease.com. For your protection, we may need to verify your identity before implementing your request.
If you wish to close your account and request deletion of your personal information, please send an email to firstname.lastname@example.org with Account Closure as the subject line.
Please note that we may be unable to delete information to comply with applicable laws, detect or prevent fraud, collect any fees owed, resolve disputes, assist with or process claims, troubleshoot problems, assist with any investigation, comply with audits and investigation, to enforce our Terms of Service and Policies and take other actions reasonably necessary, permitted, or required by applicable law. There may also be residual information that will remain within our databases and other records, which will not be removed.
You may request a copy of your personal information provided to us by visiting your account page on the web. We will send you with a copy of the personal information to the email address provided in your account as soon reasonably practicable. We may request proof of identification or re-authentication to verify your access request.
Lodging a complaint
Subject to applicable law, you also have the right to lodge a complaint with your local data protection authority or the European Data Protection Supervisor. If you are a resident of the EEA and believe we maintain your information within the scope of the General Data Protection Regulation, you may direct questions or complaints to:
We have endeavored to put into place reasonable security measures in an effort to protect information against unauthorized access, destruction, or alteration while it is under our control. However, no method of transmission over the Internet and no method of storing information can be 100% secure. So, we cannot guarantee the absolute security of your transmissions to us and of the information that we store.
This section describes some additional important privacy information related to your use of our Services.
Change of ownership
If we merge with or are acquired by another company, we may share information with them in accordance with our privacy standards and applicable law.
Cross border transfer
The Services are controlled and operated by us from the United States and are not intended to subject us to the laws or jurisdiction of any state, country, or territory other than that of the United States. Your information may be used, stored and processed in any country where we have facilities or in which we engage service providers, and by using the Services you consent to the transfer of information to countries outside of your country of residence, including the United States, which may have different data protection rules than those of your country. As a result, this information may be subject to access requests from governments, courts, regulatory agencies, security authorities or law enforcement in those jurisdictions according to the laws in those jurisdictions. You can learn more about how we protect your data from government requests here.
We ask that you not send us, and you not disclose, any sensitive information unless specifically requested (e.g., Social Security numbers, social insurance numbers, passports, information related to racial or ethnic origin, political opinions, religion, trade union membership or other beliefs, health, biometrics, or genetic characteristics) and subject to applicable law on or through the Services or otherwise to us.
Our websites are general audience websites, and our Services are not intended for anyone under the age of 21. We do not knowingly collect information from users under the age of 21. If a child has already provided us with information, his or her parent or guardian may contact us for the purpose of deleting this information or closing an account.
Third-party privacy practices
If you sign in to our Platform using an email address and password, your session will expire after 30 days unless you log out but if you sign in through a social network login such as Facebook or Google, you will stay logged on/signed in until you explicitly sign out of your account or clear your Cookies. If you are using a public or shared computer you should sign out and/or clear your cookies when you are done using our Platform in order to protect your account and your information. If you do not sign out, you or any other user of the computer/browser you signed in on will be able to view and access your account, including your social media accounts.
RenLease welcomes your questions and comments about privacy, and what we do.
You may email us at any time with the subject line ‘Query’.
Thanks for using RenLease!